Work Orders
This documentation is actively maintained. Features described here may change as the platform evolves. Last reviewed: February 2025.
Work Orders represent production batches. Each work order specifies which products to manufacture, in what quantities, and with what budget.
Your Role on This Page
- Admin
- Department Lead
- Team Lead
- Member
As an Admin, you can create, edit, and delete work orders. You have full control over all work orders and can manage their status, budget, and assignments.
As a Department Lead, you can view department work orders. You can see work orders relevant to your department and move them from Pending to In Progress or Paused.
As a Team Lead, you can view and manage your team's work orders. You can see work orders assigned to your team and monitor their progress.
As a Member, you can view work orders assigned to you. You can see the work orders you're currently working on and their details.
Viewing Work Orders
- Go to Production > Work Orders
- Filter by status: All, Pending, In Progress, Paused, Completed, Cancelled
- Switch between Grid and Table views
- Search by work order number or name
- Admin View
- Department Lead View
- Team Lead View
- Member View
Creating a Work Order
The creation wizard has three steps:
- Admin View
- Department Lead View
- Team Lead View
- Member View
Step 1: Basic Information
| Field | Description |
|---|---|
| Work Order Number | Auto-generated unique identifier |
| Name | Descriptive name for the production batch |
| Description | Details about the order |
| Due Date | When the order should be completed |
| Weightage | Priority level (1-10) |
| Cover Image | Optional image for the work order card |
Step 2: Product Selection
- Browse the product catalog with image thumbnails
- Select products and set quantities for each
- See product codes, types (PCB/Panel), and current serial numbers
- Search products by name
Step 3: Budget Allocation
The system automatically calculates budgets based on:
- Product type (determines which assembly department)
- Estimated hours from product task templates
- Department average pay rates
Budget is split into:
- PCB Assembly Budget
- Panel Assembly Budget
- Testing Budget
You can adjust the auto-calculated amounts before creating the order.
Work Order Detail
Click any work order to see:
Status Management
- Department Leads can move orders from Pending → In Progress, or In Progress → Paused
- Admins have full control including cancellation
Budget Tracking
- Allocated Budget — Pie chart showing budget distribution across departments
- Used Budget — Real-time spending with color-coded warnings:
- Green: Under 80% used
- Yellow: 80-100% used
- Red: Over budget
Product Progress
Each product in the order shows a stacked progress bar:
- Orange: Assembled
- Amber: Tested
- Blue: Coated
- Green: QA Passed
Work Order Statuses
| Status | Meaning |
|---|---|
| Pending | Created but production hasn't started |
| In Progress | Workers are actively manufacturing |
| Paused | Temporarily stopped |
| Completed | All products finished and QA approved |
| Cancelled | Order was cancelled |
Budget overruns are highlighted in red. Monitor the Used Budget section regularly to stay on track.